Travel and Expense
Transformation

Business Extract

GOALS

  • Making the Travel and Expense Administration process very simple and easy for travelers

  • Reduce existing overhead on home grown systems

  • Increase operational efficiency for back-end teams

  • Develop powerful reporting for business managers to help manage their business T&E

APPROACH

  • Data Gathering and Blueprinting: User and
    Executive interviews and process documentation

  • Develop Ideal Future State

  • Gap Analysis and Partner selection

  • Final System and Process Development and Unit Testing

  • Integration and Regression Testing

  • Phased Go Live approach – regional and by
    department

RESULTS

  • Significant reduction of internal overhead on home grown systems

  • Enhanced Single Sign on security, with powerful reporting availability based on role in the organization

  • Implemented a completely modernized T&E process and system with immediate access to a suite of integrated services including travel booking, expense, physical receipts management, P-Card, mobile applications as well as interactive dashboards and reporting tools.

  • Access to an extensive travel partner network
    and future travel and expense enhancements as
    they are released including updates for
    compliance with regulatory changes